We use cookies to make your experience of using our website better. To comply with the e-Privacy Directive we need to ask your consent to set these cookies.

Done with errors on the page

Facilities and Safety Officer

col-narrow-left 

Job ID:

121256

Location:

Yorkshire 

Salary:

per year
col-narrow-right 

Job Views:

2

Posted:

13/03/2019
col-wide 

Job Description:

CMS Distribution is Europe's leading technology distributor, selling to over 3,000 business to business and business to consumer reseller partners. CMS employs 370 people across 12 locations in the UK and Ireland, plus locations in the Netherlands, Sweden, Spain, Australia and China.

An exciting opportunity has arisen for a versatile Facilities & Safety Officer to join our Global Facilities team. The role will have a wide remit of responsibilities, which range from covering administration, coordinating all office facilities services at both Castleford and Harrogate sites and ensuring that the business's H&S practices are adhered to by all employees. Furthermore, the role will have direct involvement with dilaps, relocation and refurbishment projects. The successful candidate will need to be professional and approachable, with a 'can-do' attitude and they must be willing to travel when required.

The role will be based at our central distribution centre in Castleford, with occasional travel to other CMS sites based in the UK, Ireland, & Europe.

Minimum Requirements

  • 5 GCSEs including English and Maths at grade C or above, A levels desirable, however, ideally awarded with a bachelor's degree with Hons in Business, Engineering, or Health & Safety.
  • General administration and hands on experience, relating to Facilities and Safety, is essential.
  • IOSH Managing Safely as a minimum required.
  • BIFM accreditation is desirable
  • SAP experience is desirable.
  • Must be able to learn and grasp latest technology.

Key Responsibilities

H&S Compliance

  • Assist with the planning and implementation of the business's H&S policy and compliance practices.
  • Monitor H&S practices in a Warehouse environment.
  • Carry out regular risk assessments and audits and report back to the H&S Committee with findings.
  • Put forward recommendations for improvements.
  • A proactive member of the H&S Committee.

Facilities Services

  • Ensure building dilapidations schedules are adhered to, and that maintenance programs are in place in line to property lease conditions.
  • Maintain property portfolios, with the guidance from the Head of Facilities and Safety
  • Support security processes for each site.
  • Ensuring fixtures and fittings are well maintained; report damage and maintenance requests were necessary and liaise with contractors to oversee repairs.
  • Regularly carry out site audits and present finding to the Head of Facilities and Safety.
  • Ensure that contractors are keeping to planned maintenance agreements.
  • Assist in maintaining the Contractor / Supplier database and files.
  • Support the helpdesk by actioning tasks.

Pool Cars/ Fleet Management

  • Managing pool car usage.
  • Managing fleet cars, such as completing condition reports and booking maintenance/ services.
  • Ensuring all drivers are fit to drive.

Project Management

  • A good understanding of how projects are planned and coordinated, with excellent organisational, communication and time management skills.
  • Create project updates to share with key stakeholders.

General Office Administration

  • To be an integral part of the administration team and help the Head of Facilities and Safety i.e. answering telephone calls; taking messages; meeting and greeting visitors; organising meetings and catering, etc.
  • Overseeing paper, electronic filing and archiving for the office and maintaining local records
  • Understand and assist with updating / maintaining the company's internal databases.

Front of House Duties

  • Greet all CMS visitors and ensure they sign in and out of the visitor's book for accurate fire registry.
  • Responsible for refreshment facilities and making sure they are well stocked and maintained.
  • Maintaining the appearance of meeting rooms
  • Maintain and update the meeting room calendars
  • In-coming and out-going post management
  • Proactively deal with main switchboard calls ensuring that all calls are filtered through accurately.
Company Info
CMS Distribution Ltd

Company Profile



Company Info

CMS Distribution Ltd

Phone:
Web Site:

Facilities and Safety Officer

col-narrow-left 

Job ID:

121256

Location:

Yorkshire 

Salary:

per year
col-narrow-right 

Job Views:

2

Posted:

13/03/2019
col-wide 

Job Description:

CMS Distribution is Europe's leading technology distributor, selling to over 3,000 business to business and business to consumer reseller partners. CMS employs 370 people across 12 locations in the UK and Ireland, plus locations in the Netherlands, Sweden, Spain, Australia and China.

An exciting opportunity has arisen for a versatile Facilities & Safety Officer to join our Global Facilities team. The role will have a wide remit of responsibilities, which range from covering administration, coordinating all office facilities services at both Castleford and Harrogate sites and ensuring that the business's H&S practices are adhered to by all employees. Furthermore, the role will have direct involvement with dilaps, relocation and refurbishment projects. The successful candidate will need to be professional and approachable, with a 'can-do' attitude and they must be willing to travel when required.

The role will be based at our central distribution centre in Castleford, with occasional travel to other CMS sites based in the UK, Ireland, & Europe.

Minimum Requirements

  • 5 GCSEs including English and Maths at grade C or above, A levels desirable, however, ideally awarded with a bachelor's degree with Hons in Business, Engineering, or Health & Safety.
  • General administration and hands on experience, relating to Facilities and Safety, is essential.
  • IOSH Managing Safely as a minimum required.
  • BIFM accreditation is desirable
  • SAP experience is desirable.
  • Must be able to learn and grasp latest technology.

Key Responsibilities

H&S Compliance

  • Assist with the planning and implementation of the business's H&S policy and compliance practices.
  • Monitor H&S practices in a Warehouse environment.
  • Carry out regular risk assessments and audits and report back to the H&S Committee with findings.
  • Put forward recommendations for improvements.
  • A proactive member of the H&S Committee.

Facilities Services

  • Ensure building dilapidations schedules are adhered to, and that maintenance programs are in place in line to property lease conditions.
  • Maintain property portfolios, with the guidance from the Head of Facilities and Safety
  • Support security processes for each site.
  • Ensuring fixtures and fittings are well maintained; report damage and maintenance requests were necessary and liaise with contractors to oversee repairs.
  • Regularly carry out site audits and present finding to the Head of Facilities and Safety.
  • Ensure that contractors are keeping to planned maintenance agreements.
  • Assist in maintaining the Contractor / Supplier database and files.
  • Support the helpdesk by actioning tasks.

Pool Cars/ Fleet Management

  • Managing pool car usage.
  • Managing fleet cars, such as completing condition reports and booking maintenance/ services.
  • Ensuring all drivers are fit to drive.

Project Management

  • A good understanding of how projects are planned and coordinated, with excellent organisational, communication and time management skills.
  • Create project updates to share with key stakeholders.

General Office Administration

  • To be an integral part of the administration team and help the Head of Facilities and Safety i.e. answering telephone calls; taking messages; meeting and greeting visitors; organising meetings and catering, etc.
  • Overseeing paper, electronic filing and archiving for the office and maintaining local records
  • Understand and assist with updating / maintaining the company's internal databases.

Front of House Duties

  • Greet all CMS visitors and ensure they sign in and out of the visitor's book for accurate fire registry.
  • Responsible for refreshment facilities and making sure they are well stocked and maintained.
  • Maintaining the appearance of meeting rooms
  • Maintain and update the meeting room calendars
  • In-coming and out-going post management
  • Proactively deal with main switchboard calls ensuring that all calls are filtered through accurately.