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Receptionist/Office Coordinator Job in

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Job ID:

196622

Location:

London 

Salary:

£26,000.00 per year
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Job Views:

1

Posted:

13/04/2019
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Job Description:

Receptionist/Office Coordinator £24,000 - £26,000

A pharmaceutical company based in West London is looking for an organised Receptionist/Office Coordinator to join their team. You will be answering and handling incoming calls through the switchboard as well as greet all visitors in a professional and friendly manner. Previous Reception experience is essential; you will have excellent communication skills and be IT proficient. This is a perfect opportunity to utilise your administrative skills, in addition to Reception duties you will also complete administrative tasks including organising travel arrangements and collating documentation. This role would suit a strong multi tasker who demonstrates a positive can-do attitude.

Core Key Responsibilities:

  • To answer in-coming calls in a friendly, professional and diplomatic manner
  • Notify daily all Fire Wardens, by e-mail, the names of those Fire Wardens who are in the office
  • Notify all staff, on a daily basis of those staff who are absent and any visitors working in office
  • Monitor stationery and staff room refreshments stock levels and re-order when necessary
  • Monitor the company CCTV cameras
  • Ensure the Reception area and staff kitchen are kept neat and tidy
  • Action in-coming and out-going post
  • In response to staff requests, allocate and book meeting rooms and car parking spaces
  • Order, receive, check and sign for all deliveries made to the company i.e. stationery
  • Ensure the Reception Folder is kept up to date, help in management of office diaries
  • Monitoring information e-mail account and forward to relevant parties
  • General typing/administration duties including preparing spread sheets, collating documentation
  • Carry out administration duties for various departments within the Company
  • Take responsibility for placing stationery orders
  • Monitor and action the Facilities Helpdesk daily
  • Organise catering for company events and meetings
  • Organise travel arrangements, time tables and accommodation
  • Assist employees in obtaining visas for international travel
  • Assist sourcing meeting room venues and preparing meeting rooms in advance

Skills and Experience:

  • Previous reception experience essential
  • Proficient in Microsoft (Microsoft Office suite of software)
  • Good multi-tasker
  • Excellent communication skills, both verbal and written
  • Efficient and competent administrative skills
  • Ideally to be educated to at least 'A-Level' English
  • Excellent communication skills, both verbal and written
  • Efficient and competent administrative skills
  • Works independently/autonomously and engages industriously with team working processes
  • Collaborates and co-operates with management, colleagues and partners
  • Demonstrates a positive can-do attitude
  • Displays a professional image and acts as a company ambassador
  • Uses own initiative and has a 'can do' attitude

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Company Info
Huntress

Company Profile



Company Info


Huntress

Phone:
Web Site:

Receptionist/Office Coordinator

col-narrow-left 

Job ID:

196622

Location:

London 

Salary:

£26,000.00 per year
col-narrow-right 

Job Views:

1

Posted:

13/04/2019
col-wide 

Job Description:

Receptionist/Office Coordinator £24,000 - £26,000

A pharmaceutical company based in West London is looking for an organised Receptionist/Office Coordinator to join their team. You will be answering and handling incoming calls through the switchboard as well as greet all visitors in a professional and friendly manner. Previous Reception experience is essential; you will have excellent communication skills and be IT proficient. This is a perfect opportunity to utilise your administrative skills, in addition to Reception duties you will also complete administrative tasks including organising travel arrangements and collating documentation. This role would suit a strong multi tasker who demonstrates a positive can-do attitude.

Core Key Responsibilities:

  • To answer in-coming calls in a friendly, professional and diplomatic manner
  • Notify daily all Fire Wardens, by e-mail, the names of those Fire Wardens who are in the office
  • Notify all staff, on a daily basis of those staff who are absent and any visitors working in office
  • Monitor stationery and staff room refreshments stock levels and re-order when necessary
  • Monitor the company CCTV cameras
  • Ensure the Reception area and staff kitchen are kept neat and tidy
  • Action in-coming and out-going post
  • In response to staff requests, allocate and book meeting rooms and car parking spaces
  • Order, receive, check and sign for all deliveries made to the company i.e. stationery
  • Ensure the Reception Folder is kept up to date, help in management of office diaries
  • Monitoring information e-mail account and forward to relevant parties
  • General typing/administration duties including preparing spread sheets, collating documentation
  • Carry out administration duties for various departments within the Company
  • Take responsibility for placing stationery orders
  • Monitor and action the Facilities Helpdesk daily
  • Organise catering for company events and meetings
  • Organise travel arrangements, time tables and accommodation
  • Assist employees in obtaining visas for international travel
  • Assist sourcing meeting room venues and preparing meeting rooms in advance

Skills and Experience:

  • Previous reception experience essential
  • Proficient in Microsoft (Microsoft Office suite of software)
  • Good multi-tasker
  • Excellent communication skills, both verbal and written
  • Efficient and competent administrative skills
  • Ideally to be educated to at least 'A-Level' English
  • Excellent communication skills, both verbal and written
  • Efficient and competent administrative skills
  • Works independently/autonomously and engages industriously with team working processes
  • Collaborates and co-operates with management, colleagues and partners
  • Demonstrates a positive can-do attitude
  • Displays a professional image and acts as a company ambassador
  • Uses own initiative and has a 'can do' attitude

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.