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Clinical Site Co-ordinator / Receptionist

col-narrow-left 

Job ID:

39547

Location:

Suffolk 

Salary:

per year
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Job Views:

15

Employment Type:

Contract

Posted:

02/05/2018
col-wide 

Job Description:

Independent Assessment Services delivered by Atos is an independent assessment provider assessing Personal Independence Payment (PIP) cases on behalf of the Department for Work and Pensions (DWP). Our job is to help DWP understand how a person's health condition or disability affects their daily lives.

Our team of trained Health Professionals includes registered nurses (both general and mental health specialists), physiotherapists, occupational therapists and paramedics. All our team are experienced practitioners and trained as disability analysts.

We deliver PIP assessments in: Scotland, North East and North West of England as well as London and Southern England.

To find out more go to

This is an exciting opportunity to join an expanding team within Atos BPO. Our main aim is to deliver assessments for the Department for Work and Pensions ( DWP). The outcome of the assessment is used in conjunction with other information to process Personal Independence Payment (PIP) claims. PIP is a new benefit introduced as part of the Government's Welfare reform Bill.

Experience in working with the public in a customer facing role is essential, previous experience in a healthcare environment would be advantageous. You should possess excellent communication skills (including but not limited to face to face, telephone and email communication) and organisational skills and be competent in Microsoft Office.

Attention to detail and accuracy is crucial for this role as you will be dealing with sensitive matters and confidential medical information.

In this role you will act as the first point of contact for customers who attend the AC to undergo their Assessment with the Health Practitioner (HP). You will be responsible for supporting our customers and claimants who visit the AC along with our HPs who work out of the AC.
In this role you must be able to demonstrate that you meet our core values of integrity, teamwork, empathy and the highest levels of customer service that will ensure an excellent customer experience

As an integral part of the PIP team you will primarily be responsible for the day to day running of one of our Assessment Centres (AC) supporting a team of Health Practitioners who conduct PIP assessments from the site.

This role will be based in a specific AC throughout the UK. You may be expected periodically to provide receptionist duties at an alternative location to cover any absence.

You will be required to undergo and successfully gain BPSS security clearance in order to undertake this position.

This is a full time 12-month FTC role working 37.5 hours per week on a shift basis to cover evening and weekend working in line with our customers' requirements. Dependent on customer demand the working hours at the AC cover 8am - 8pm Monday to Friday and 9am - 5pm on a Saturday and Sunday. -very rarely weekends - 9 am - 5 pm

As a Site Coordinator you will:
Act as the front face of Atos managing the customer experience for all visitors and staff attending the AC, working at all times to maintain the highest levels of customer service
Provide support to customers across a variety of activities e.g. answering general questions about the PIP assessment, assisting with enquiries on expenses claims from customers who have incurred costs to attend the AC
Ensure the AC is fully prepared for the start of each day, in terms of equipment/supplies and general appearance - ordering supplies/equipment/stationary as required to ensure sufficient stocks are maintained at all times.
Manage the appointment arrivals board ensuring systems keep up to date and in good order
Management of special requests e.g. where a translator may be required
Undertake the required identity checks with each customer
General administration duties; e.g. answering the telephone, copying, documents etc
Working with the scheduling back office team ( based elsewhere) to ensure the HPs diaries are fully managed with no empty appointments
Provide general support to HPs based or attending the AC.
Act as the site first aider (appropriate training with be given)
Act as the local Health and Safety contact e.g. responsible for ensuring DSE assessments are completed for any Atos staff based at the site
Act as the key point of contact for the HPs for any IT issues, ensuring they are escalated to the correct team, monitoring the issue through to resolution - escalating to manager if appropriate
Dependant on AC location take responsibility for opening and securely closing and making safe the AC
Act as the Local Systems Administrator ensuring local systems issues are initially resolved, documented and escalated to the Support desk if required.

Job Requirements

Essential / Minimum Criteria
You will be required to undergo and successfully gain a BPSS security clearance check in order to undertake this position.
Understanding of claimants needs and appropriately responding in a caring manner when required
Excellent communication and interpersonal skills
Excellent planning and organization skills
Proficient in the use of Microsoft office package
Demonstrable influencing skills to support the delivery of an excellent customer experience
Ability to maintain and develop working relationships
Experience of working effectively in a customer facing environment
Resilience and ability to deal with setbacks constructively and work to resolution of issues
Able to demonstrate a clear attention to detail, ensuring that all relevant documentation is collated and correct,
Work cohesively as part of a medical and non medical team of individuals
Willingness to travel as required by the business to cover at alternate ACs for absence

Desirable Criteria
Experience of a similar role within healthcare field is desirable

Job location: Ipswich, Ground Floor, Unit 3, Orwell Quay, Ipswich, IP3 0BF

Company Info


Company Info

Atos

Phone:
Web Site:

Clinical Site Co-ordinator / Receptionist

col-narrow-left 

Job ID:

39547

Location:

Suffolk 

Salary:

per year
col-narrow-right 

Job Views:

15

Employment Type:

Contract

Posted:

02/05/2018
col-wide 

Job Description:

Independent Assessment Services delivered by Atos is an independent assessment provider assessing Personal Independence Payment (PIP) cases on behalf of the Department for Work and Pensions (DWP). Our job is to help DWP understand how a person's health condition or disability affects their daily lives.

Our team of trained Health Professionals includes registered nurses (both general and mental health specialists), physiotherapists, occupational therapists and paramedics. All our team are experienced practitioners and trained as disability analysts.

We deliver PIP assessments in: Scotland, North East and North West of England as well as London and Southern England.

To find out more go to

This is an exciting opportunity to join an expanding team within Atos BPO. Our main aim is to deliver assessments for the Department for Work and Pensions ( DWP). The outcome of the assessment is used in conjunction with other information to process Personal Independence Payment (PIP) claims. PIP is a new benefit introduced as part of the Government's Welfare reform Bill.

Experience in working with the public in a customer facing role is essential, previous experience in a healthcare environment would be advantageous. You should possess excellent communication skills (including but not limited to face to face, telephone and email communication) and organisational skills and be competent in Microsoft Office.

Attention to detail and accuracy is crucial for this role as you will be dealing with sensitive matters and confidential medical information.

In this role you will act as the first point of contact for customers who attend the AC to undergo their Assessment with the Health Practitioner (HP). You will be responsible for supporting our customers and claimants who visit the AC along with our HPs who work out of the AC.
In this role you must be able to demonstrate that you meet our core values of integrity, teamwork, empathy and the highest levels of customer service that will ensure an excellent customer experience

As an integral part of the PIP team you will primarily be responsible for the day to day running of one of our Assessment Centres (AC) supporting a team of Health Practitioners who conduct PIP assessments from the site.

This role will be based in a specific AC throughout the UK. You may be expected periodically to provide receptionist duties at an alternative location to cover any absence.

You will be required to undergo and successfully gain BPSS security clearance in order to undertake this position.

This is a full time 12-month FTC role working 37.5 hours per week on a shift basis to cover evening and weekend working in line with our customers' requirements. Dependent on customer demand the working hours at the AC cover 8am - 8pm Monday to Friday and 9am - 5pm on a Saturday and Sunday. -very rarely weekends - 9 am - 5 pm

As a Site Coordinator you will:
Act as the front face of Atos managing the customer experience for all visitors and staff attending the AC, working at all times to maintain the highest levels of customer service
Provide support to customers across a variety of activities e.g. answering general questions about the PIP assessment, assisting with enquiries on expenses claims from customers who have incurred costs to attend the AC
Ensure the AC is fully prepared for the start of each day, in terms of equipment/supplies and general appearance - ordering supplies/equipment/stationary as required to ensure sufficient stocks are maintained at all times.
Manage the appointment arrivals board ensuring systems keep up to date and in good order
Management of special requests e.g. where a translator may be required
Undertake the required identity checks with each customer
General administration duties; e.g. answering the telephone, copying, documents etc
Working with the scheduling back office team ( based elsewhere) to ensure the HPs diaries are fully managed with no empty appointments
Provide general support to HPs based or attending the AC.
Act as the site first aider (appropriate training with be given)
Act as the local Health and Safety contact e.g. responsible for ensuring DSE assessments are completed for any Atos staff based at the site
Act as the key point of contact for the HPs for any IT issues, ensuring they are escalated to the correct team, monitoring the issue through to resolution - escalating to manager if appropriate
Dependant on AC location take responsibility for opening and securely closing and making safe the AC
Act as the Local Systems Administrator ensuring local systems issues are initially resolved, documented and escalated to the Support desk if required.

Job Requirements

Essential / Minimum Criteria
You will be required to undergo and successfully gain a BPSS security clearance check in order to undertake this position.
Understanding of claimants needs and appropriately responding in a caring manner when required
Excellent communication and interpersonal skills
Excellent planning and organization skills
Proficient in the use of Microsoft office package
Demonstrable influencing skills to support the delivery of an excellent customer experience
Ability to maintain and develop working relationships
Experience of working effectively in a customer facing environment
Resilience and ability to deal with setbacks constructively and work to resolution of issues
Able to demonstrate a clear attention to detail, ensuring that all relevant documentation is collated and correct,
Work cohesively as part of a medical and non medical team of individuals
Willingness to travel as required by the business to cover at alternate ACs for absence

Desirable Criteria
Experience of a similar role within healthcare field is desirable

Job location: Ipswich, Ground Floor, Unit 3, Orwell Quay, Ipswich, IP3 0BF