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Office Executive

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Job ID:

438391

Location:

Gloucestershire 

Salary:

£20,000.00 per year
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Job Views:

5

Posted:

07/06/2019
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Job Description:

Permanent Opportunity - Cheltenham - Salary Circa £18k DOE - Immediate Start

Your new company
A market-leading, global travel company based in Cheltenham.

Your new role
This role will be assisting the Sales, Marketing and Operations Management with a range of administration tasks, including, updating & maintaining information, statistics, supplier liaison and travel arrangements.
Roles and responsibilities:

  • Answering the toll-free number
  • Running a range of reports from the TS Database in preparation for e-newsletter distribution (links in with below)
  • Updating and maintaining the TS Database system
  • Entering new business card contacts to the database
  • Booking travel arrangements for senior management team
  • Printing & collating weekly booking stats
  • Running & collating reports for monthly conversion stats
  • Managing GPS and Blackberry allocation charts for FAMs and business trips
  • Assisting the Information Specialist with projects as appropriate and time permitting
  • Maintaining and updating the Managers' Emergency Rota & Absence Chart
  • Maintaining the Guide contact lists
  • Placing stationery, signage and business card orders
  • Supplying limousine companies, coach companies and guides with the appropriate signage and stationery as requested
  • Perform a variety of administrative duties and statistical tasks as required
  • Coordinating the Supplier Health & Safety Check project
  • Minute taking as and when required

What you'll need to succeed
Essential

  • Proven experience of working within a varied administrative role
  • Diligence and great attention to detail
  • Good communicator
  • Customer service orientated
  • Experience of working in an office environment and carrying out administration duties
  • Good level of experience using Microsoft Office Suites (Outlook, Word, Excel)

Desirable

  • Database and reporting experience
  • Punctual and presentable

Person Specification

  • Friendly
  • An excellent level of attention to detail
  • Ability to self-manage their workload and willingness to help with other tasks

What you'll get in return
In return, you will work within an extremely friendly team in a role that provides great variety in tasks. A generous package is on offer alongside the opportunity to work for a global company.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Company Info
Hays Specialist Recruitment Limited

Company Profile



Company Info


Hays Specialist Recruitment Limited

Phone:
Web Site:

Office Executive

col-narrow-left 

Job ID:

438391

Location:

Gloucestershire 

Salary:

£20,000.00 per year
col-narrow-right 

Job Views:

5

Posted:

07/06/2019
col-wide 

Job Description:

Permanent Opportunity - Cheltenham - Salary Circa £18k DOE - Immediate Start

Your new company
A market-leading, global travel company based in Cheltenham.

Your new role
This role will be assisting the Sales, Marketing and Operations Management with a range of administration tasks, including, updating & maintaining information, statistics, supplier liaison and travel arrangements.
Roles and responsibilities:

  • Answering the toll-free number
  • Running a range of reports from the TS Database in preparation for e-newsletter distribution (links in with below)
  • Updating and maintaining the TS Database system
  • Entering new business card contacts to the database
  • Booking travel arrangements for senior management team
  • Printing & collating weekly booking stats
  • Running & collating reports for monthly conversion stats
  • Managing GPS and Blackberry allocation charts for FAMs and business trips
  • Assisting the Information Specialist with projects as appropriate and time permitting
  • Maintaining and updating the Managers' Emergency Rota & Absence Chart
  • Maintaining the Guide contact lists
  • Placing stationery, signage and business card orders
  • Supplying limousine companies, coach companies and guides with the appropriate signage and stationery as requested
  • Perform a variety of administrative duties and statistical tasks as required
  • Coordinating the Supplier Health & Safety Check project
  • Minute taking as and when required

What you'll need to succeed
Essential

  • Proven experience of working within a varied administrative role
  • Diligence and great attention to detail
  • Good communicator
  • Customer service orientated
  • Experience of working in an office environment and carrying out administration duties
  • Good level of experience using Microsoft Office Suites (Outlook, Word, Excel)

Desirable

  • Database and reporting experience
  • Punctual and presentable

Person Specification

  • Friendly
  • An excellent level of attention to detail
  • Ability to self-manage their workload and willingness to help with other tasks

What you'll get in return
In return, you will work within an extremely friendly team in a role that provides great variety in tasks. A generous package is on offer alongside the opportunity to work for a global company.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk