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New Temp Opportunity - HO ReceptionistNew

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Job ID:

49690

Location:

London 

Salary:

£9.00 per year
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Job Views:

3

Posted:

14/09/2018
col-wide 

Job Description:

New Temp Opportunity - HO Receptionist

Location: Shepherds bush

Start date: ASAP (temp until end of December)

Salary: £9 per hour

Working Hours: Monday - Friday (9am - 5pm)

JOB PURPOSE

As the first point of contact for all visitors to take appropriate action to both ensure the visitor's needs are met and a positive image of the company is portrayed in addition to co-coordinating the smooth operation of the ground floor with respect to the Tea Room, Post Room, and also first point of contact for any visitors to The Gallery. In addition to arranging hospitality for the Head Office.

PERFORMANCE STANDARDS

  • Greet and direct visitors promptly and courteously in accordance with established procedures ensuring the nature of the visit and the needs of the visitor are identified and matched to the appropriate department, personnel or organizational service.
  • Maintain in accordance with demand and activity both the reception visitor screen and Outlook booking systems e.g. staff car parking spaces.
  • Deal with incoming calls and direct to the appropriate employee/department.
  • Book taxis for visitors or same day delivery couriers with in London when necessary.
  • Maintain the supply of stationery/printer/photocopier supplies /tea room supplies/reception flowers as appropriate in accordance with relevant requirements, standards and financial constraints. In addition to investigating suppliers by ensuring best quality for the best price and discussing alternatives with the UK Administrator.
  • Organizing business cards and printing for employees in line with company format.
  • Sign off on all invoices raised in connection with the Reception, Tea Room, Post Room and Stationery.
  • Sort external incoming mail and process all outgoing mail in a timely and cost effective manner.
  • Promptly log all special deliveries and inform appropriate person of the delivery together with booking couriers for UK and International deliveries and keep accurate records of deliveries booked for invoicing purposes.
  • Ensure reception/tea room/gallery/post room areas are clean and tidy at all times.
  • Ensure coffee machine is cleaned every evening and maintained throughout the day.
  • Arrange hospitality for Head Office Meetings and ensure meeting rooms are cleared after meetings.
  • Ensure all meeting rooms/pods are stocked with writable board materials.
  • Requirements for travel and accommodation are accurately obtained for the relevant person and organized accordingly, taking account of time effective itineraries, cost, medical arrangements and travel documentation as appropriate.
  • Manage security cards for all Head Office employees and contractors/visitors.
  • Liaise with UK Administrator and contractors in respect to Ground Floor Facilities, such as engineers for kitchen equipment, cleaning and laundry contractors.
  • Act as Fire Warden for Ground floor and attend regular meetings.
  • Maintain up to date knowledge of Gallery Exhibitions.
  • Any other ad hoc duties necessary to ensure the smooth operation of the ground floor and gallery functions.

TECHNICAL AND PERSONAL REQUIREMENTS

  • Educated to at least GCSE standard or equivalent.
  • Experience of working on reception
  • PC literate.
  • Excellent administrative skills

COMPETENCY REQUIREMENTS

  • Proactivity.
  • Service Orientation.
  • Interpersonal Understanding/Communication.
  • Adaptability.
  • Attention to detail
  • Self Confidence.

Apply now!

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Company Info
Huntress

Company Profile



Company Info


Huntress

Phone:
Web Site:

New Temp Opportunity - HO Receptionist

col-narrow-left 

Job ID:

49690

Location:

London 

Salary:

£9.00 per year
col-narrow-right 

Job Views:

3

Posted:

14/09/2018
col-wide 

Job Description:

New Temp Opportunity - HO Receptionist

Location: Shepherds bush

Start date: ASAP (temp until end of December)

Salary: £9 per hour

Working Hours: Monday - Friday (9am - 5pm)

JOB PURPOSE

As the first point of contact for all visitors to take appropriate action to both ensure the visitor's needs are met and a positive image of the company is portrayed in addition to co-coordinating the smooth operation of the ground floor with respect to the Tea Room, Post Room, and also first point of contact for any visitors to The Gallery. In addition to arranging hospitality for the Head Office.

PERFORMANCE STANDARDS

  • Greet and direct visitors promptly and courteously in accordance with established procedures ensuring the nature of the visit and the needs of the visitor are identified and matched to the appropriate department, personnel or organizational service.
  • Maintain in accordance with demand and activity both the reception visitor screen and Outlook booking systems e.g. staff car parking spaces.
  • Deal with incoming calls and direct to the appropriate employee/department.
  • Book taxis for visitors or same day delivery couriers with in London when necessary.
  • Maintain the supply of stationery/printer/photocopier supplies /tea room supplies/reception flowers as appropriate in accordance with relevant requirements, standards and financial constraints. In addition to investigating suppliers by ensuring best quality for the best price and discussing alternatives with the UK Administrator.
  • Organizing business cards and printing for employees in line with company format.
  • Sign off on all invoices raised in connection with the Reception, Tea Room, Post Room and Stationery.
  • Sort external incoming mail and process all outgoing mail in a timely and cost effective manner.
  • Promptly log all special deliveries and inform appropriate person of the delivery together with booking couriers for UK and International deliveries and keep accurate records of deliveries booked for invoicing purposes.
  • Ensure reception/tea room/gallery/post room areas are clean and tidy at all times.
  • Ensure coffee machine is cleaned every evening and maintained throughout the day.
  • Arrange hospitality for Head Office Meetings and ensure meeting rooms are cleared after meetings.
  • Ensure all meeting rooms/pods are stocked with writable board materials.
  • Requirements for travel and accommodation are accurately obtained for the relevant person and organized accordingly, taking account of time effective itineraries, cost, medical arrangements and travel documentation as appropriate.
  • Manage security cards for all Head Office employees and contractors/visitors.
  • Liaise with UK Administrator and contractors in respect to Ground Floor Facilities, such as engineers for kitchen equipment, cleaning and laundry contractors.
  • Act as Fire Warden for Ground floor and attend regular meetings.
  • Maintain up to date knowledge of Gallery Exhibitions.
  • Any other ad hoc duties necessary to ensure the smooth operation of the ground floor and gallery functions.

TECHNICAL AND PERSONAL REQUIREMENTS

  • Educated to at least GCSE standard or equivalent.
  • Experience of working on reception
  • PC literate.
  • Excellent administrative skills

COMPETENCY REQUIREMENTS

  • Proactivity.
  • Service Orientation.
  • Interpersonal Understanding/Communication.
  • Adaptability.
  • Attention to detail
  • Self Confidence.

Apply now!

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.