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Receptionist

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Job ID:

50555

Location:

Warwickshire 

Salary:

£20,000.00 per year
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Job Views:

55

Posted:

06/10/2018
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Job Description:

The Company

Our client is a well-established FMCG manufacturer who have developed a reputation of providing high quality products throughout the UK and beyond.

They are currently looking to recruit a permanent Receptionist to join their team on a permanent basis.

The Role

  • Interaction with all departments, other European offices and Corporate head office, customers, couriers, suppliers and travel firms. Working closely with the HR Administrator.
  • To ensure the front of house environment represents a professional and efficient organisation.
  • To carry out general reception, facilities and administration duties.
  • Greet all visitors on arrival at the company in an efficient and polite manner dealing with their requirements as appropriate.
  • Ensure completion of Health and Safety compliance questionnaires, where appropriate, or ensure they are completed by suitable personnel.
  • Organise incoming and outgoing post and parcels; arrange couriers where necessary. Sort and issue mail
  • Place and monitor stationery and medical supply orders and management of stationery stocks. Control inventory relevant to reception area.
  • Maintain the visitor's book and fire register accurately.
  • Monitor visitor access and maintain security awareness
  • Issue visitor PPE and overalls.
  • Maintain central key collection.
  • Arrange taxi's as required.
  • Organise refreshments and catering for meetings.
  • Assist with arranging
  • Christmas and summer Parties.
  • Order Business cards.
  • Ensure the highest standards and tidiness of the reception areas.
  • Organise some facilities activities i.e. window clears, hedge cutters.
  • Update and maintain site Telephone directory and supplier list.
  • Support the HR team in HR activities i.e. letters (mail merges), handling confidential paperwork, filing, etc.
  • Ensure reception is always staffed during the agreed hours.
  • Assist with maintenance of noticeboards.
  • Support Accounts department including raising POs, creating Vendor requests and processing invoices.
  • Assist with site and departmental audits as required.
  • Assist with set up and maintain allocation of staff personal lockers, ordering of uniforms and swipe cards and assist with monthly locker inspections.
  • Liaise with caterers and machine vendors, milk and fruit deliveries, co-ordinating supply and re-stocking.
  • Face to face or telephone staff queries and contact with all levels of staff.
  • Organise stationery for new starters where necessary.
  • Send staff member birthday cards.
  • Ensure necessary staff forms are available in staff entrance.
  • Maintain Company organisation charts.
  • Assist with the control and recording of Holiday requests.
  • Hours are Mon - Fri, 8.45 am to 5.15 pm

The Person

  • Previous reception experience
  • A professional and efficient approach
  • Excellent IT skills, particularly Microsoft Excel, Word and email.
  • Ability to demonstrate a professional, confident and 'can do' attitude.
  • Ability to multi-task
  • Ability to build effective relationships with line managers and employees in all levels of the business.
  • Excellent organisation and time management skills.
  • Excellent communication skills (verbal and written).
  • Meticulous record keeping and attention to detail.
  • Handling confidential information and showing discretion
  • Previous administration experience within a busy environment
  • Educated to A Level standard or equivalent.
  • Accountability & Execution
  • Customer Focus
  • Teamwork & Cooperation
  • Attention to detail
Company Info
MTrec Commercial

Company Profile



Company Info

MTrec Commercial

Phone:
Web Site:

Receptionist

col-narrow-left 

Job ID:

50555

Location:

Warwickshire 

Salary:

£20,000.00 per year
col-narrow-right 

Job Views:

55

Posted:

06/10/2018
col-wide 

Job Description:

The Company

Our client is a well-established FMCG manufacturer who have developed a reputation of providing high quality products throughout the UK and beyond.

They are currently looking to recruit a permanent Receptionist to join their team on a permanent basis.

The Role

  • Interaction with all departments, other European offices and Corporate head office, customers, couriers, suppliers and travel firms. Working closely with the HR Administrator.
  • To ensure the front of house environment represents a professional and efficient organisation.
  • To carry out general reception, facilities and administration duties.
  • Greet all visitors on arrival at the company in an efficient and polite manner dealing with their requirements as appropriate.
  • Ensure completion of Health and Safety compliance questionnaires, where appropriate, or ensure they are completed by suitable personnel.
  • Organise incoming and outgoing post and parcels; arrange couriers where necessary. Sort and issue mail
  • Place and monitor stationery and medical supply orders and management of stationery stocks. Control inventory relevant to reception area.
  • Maintain the visitor's book and fire register accurately.
  • Monitor visitor access and maintain security awareness
  • Issue visitor PPE and overalls.
  • Maintain central key collection.
  • Arrange taxi's as required.
  • Organise refreshments and catering for meetings.
  • Assist with arranging
  • Christmas and summer Parties.
  • Order Business cards.
  • Ensure the highest standards and tidiness of the reception areas.
  • Organise some facilities activities i.e. window clears, hedge cutters.
  • Update and maintain site Telephone directory and supplier list.
  • Support the HR team in HR activities i.e. letters (mail merges), handling confidential paperwork, filing, etc.
  • Ensure reception is always staffed during the agreed hours.
  • Assist with maintenance of noticeboards.
  • Support Accounts department including raising POs, creating Vendor requests and processing invoices.
  • Assist with site and departmental audits as required.
  • Assist with set up and maintain allocation of staff personal lockers, ordering of uniforms and swipe cards and assist with monthly locker inspections.
  • Liaise with caterers and machine vendors, milk and fruit deliveries, co-ordinating supply and re-stocking.
  • Face to face or telephone staff queries and contact with all levels of staff.
  • Organise stationery for new starters where necessary.
  • Send staff member birthday cards.
  • Ensure necessary staff forms are available in staff entrance.
  • Maintain Company organisation charts.
  • Assist with the control and recording of Holiday requests.
  • Hours are Mon - Fri, 8.45 am to 5.15 pm

The Person

  • Previous reception experience
  • A professional and efficient approach
  • Excellent IT skills, particularly Microsoft Excel, Word and email.
  • Ability to demonstrate a professional, confident and 'can do' attitude.
  • Ability to multi-task
  • Ability to build effective relationships with line managers and employees in all levels of the business.
  • Excellent organisation and time management skills.
  • Excellent communication skills (verbal and written).
  • Meticulous record keeping and attention to detail.
  • Handling confidential information and showing discretion
  • Previous administration experience within a busy environment
  • Educated to A Level standard or equivalent.
  • Accountability & Execution
  • Customer Focus
  • Teamwork & Cooperation
  • Attention to detail