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Corporate Receptionist

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Job ID:

53018

Location:

West Midlands 

Salary:

£20,000.00 per year
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Job Views:

22

Posted:

23/11/2018
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Job Description:

Role: Corporate Receptionist
Location: Coventry
Duration: Permanent, full time
Salary: £20,000 per annum
Hours: 08:45am - 5:15pm Monday to Friday

Kelly Services are recruiting for a Corporate Receptionist on behalf of our manufacturing client. This is a full-time role on permanent basis, available ASAP and interviews will commence as soon as applications are received. The successful candidate will be responsible for a general reception, facilities and administration duties. You will be also working as part of the HR team supporting the HR Administrator.

Key Responsibilities:

- Greet all visitors on arrival at the company in an efficient and polite manner dealing with their requirements as appropriate.
- Ensure completion of Health and Safety compliance questionnaires, where appropriate, or ensure they are completed by suitable personnel.
- Organise incoming and outgoing post and parcels; arrange couriers where necessary. Sort and issue mail.
- Place and monitor stationery and medical supply orders and management of stationery stocks. Control inventory relevant to reception area.
- Maintain the visitor's book and fire register accurately.
- Monitor visitor access and maintain security awareness.
- Maintain central key collection.
- Arrange taxi's as required.
- Organise refreshments and catering for meetings.
- Assist with arranging Christmas and summer Parties.
- Ensure the highest standards and tidiness of the reception areas.
- Organise some facilities activities i.e. window clears, hedge cutters.
- Update and maintain site telephone directory and supplier list.
- Support the HR team in HR activities i.e. letters (mail merges), handling confidential paperwork, filing, etc.
- Ensure reception is always staffed during the agreed hours.
- Assist with maintenance of noticeboards.
- Support Accounts department including raising POs, creating Vendor requests and processing invoices.
- Other general ad-hoc duties.

Person Specification:
Essential:

- Previous reception experience
- A professional and efficient approach
- Excellent IT skills, particularly Microsoft Excel, Word and email.
- Ability to demonstrate a professional, confident and 'can do' attitude.
- Ability to build effective relationships with line managers and employees in all levels of the business.
- Excellent organisation and time management skills.
- Excellent communication skills (verbal and written).
- Meticulous record keeping and attention to detail.
- Handling confidential information and showing discretion

Desirable:

- Previous administration experience within a busy environment

Education:

- Educated to GCSE Level standard or equivalent

Does it sound like you?
If you think you have the skills we're looking for, then we want to hear from you. To apply for this role please send your CV or if you have any questions please do not hesitate to contact Alejandra Lopez to

Kelly Services are an Equal Opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. Kelly Services and are acting as an Employment Business in relation to this role.
Company Info
Kelly Services

Company Profile



Company Info


Kelly Services

Phone:
Web Site:

Corporate Receptionist

col-narrow-left 

Job ID:

53018

Location:

West Midlands 

Salary:

£20,000.00 per year
col-narrow-right 

Job Views:

22

Posted:

23/11/2018
col-wide 

Job Description:

Role: Corporate Receptionist
Location: Coventry
Duration: Permanent, full time
Salary: £20,000 per annum
Hours: 08:45am - 5:15pm Monday to Friday

Kelly Services are recruiting for a Corporate Receptionist on behalf of our manufacturing client. This is a full-time role on permanent basis, available ASAP and interviews will commence as soon as applications are received. The successful candidate will be responsible for a general reception, facilities and administration duties. You will be also working as part of the HR team supporting the HR Administrator.

Key Responsibilities:

- Greet all visitors on arrival at the company in an efficient and polite manner dealing with their requirements as appropriate.
- Ensure completion of Health and Safety compliance questionnaires, where appropriate, or ensure they are completed by suitable personnel.
- Organise incoming and outgoing post and parcels; arrange couriers where necessary. Sort and issue mail.
- Place and monitor stationery and medical supply orders and management of stationery stocks. Control inventory relevant to reception area.
- Maintain the visitor's book and fire register accurately.
- Monitor visitor access and maintain security awareness.
- Maintain central key collection.
- Arrange taxi's as required.
- Organise refreshments and catering for meetings.
- Assist with arranging Christmas and summer Parties.
- Ensure the highest standards and tidiness of the reception areas.
- Organise some facilities activities i.e. window clears, hedge cutters.
- Update and maintain site telephone directory and supplier list.
- Support the HR team in HR activities i.e. letters (mail merges), handling confidential paperwork, filing, etc.
- Ensure reception is always staffed during the agreed hours.
- Assist with maintenance of noticeboards.
- Support Accounts department including raising POs, creating Vendor requests and processing invoices.
- Other general ad-hoc duties.

Person Specification:
Essential:

- Previous reception experience
- A professional and efficient approach
- Excellent IT skills, particularly Microsoft Excel, Word and email.
- Ability to demonstrate a professional, confident and 'can do' attitude.
- Ability to build effective relationships with line managers and employees in all levels of the business.
- Excellent organisation and time management skills.
- Excellent communication skills (verbal and written).
- Meticulous record keeping and attention to detail.
- Handling confidential information and showing discretion

Desirable:

- Previous administration experience within a busy environment

Education:

- Educated to GCSE Level standard or equivalent

Does it sound like you?
If you think you have the skills we're looking for, then we want to hear from you. To apply for this role please send your CV or if you have any questions please do not hesitate to contact Alejandra Lopez to

Kelly Services are an Equal Opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. Kelly Services and are acting as an Employment Business in relation to this role.