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Receptionist

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Job ID:

53166

Location:

London 

Salary:

£25,000.00 per year
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Job Views:

24

Posted:

23/11/2018
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Job Description:

Starting asap but will wait notice for the right candidate

We have a position available running a reception desk based in the London head office of a global corporate company. This role is supporting the Office Manager and working with one other on the desk. It is a busy role with meeting room management, client facing and over the phone, email management etc.

· Opening and setting up reception & waiting area

· Booking client meeting rooms and monitoring internal meeting rooms

· Answering all calls and transferring to the correct destination

· Distributing all incoming mail (collect this from the loading bay)

· Arranging daily couriers to Head office and international couriers

· Ordering and arranging catering for meetings (all catering cost must be logged on spread sheet)

· Notify ground floor reception of all visitors arriving to the building using online portal. Ground floor reception will call for confirmation of all visitors upon arrival (ensure all guests sign into the visitors book)

· Manage the Cleaning Operatives and ensure that they have completed daily their checklist

· Keep the reception area clean and tidy

· Issue access passes to new employees

· Being first point of call for all employee enquiries

· Asist the London Office manager & EMEA Facilities Manager as and when required

· Place Stationery orders for QVS office

· Filing all documents

· Maintaining office admin spreadsheets for all facilities expenditure

· Binding and laminating documents as and when required

· Finalise documents (get signature, stamp document and scan/send onto recipient)

· Assist all departments with admin tasks upon approval from the Office Manager

· Log all helpdesks (air con temperature, broken doors/lifts)

· Liaise with security control with regards to access (including out of hours)

· Assist with office events

· Raise internal Purchase Orders and logging expenses for Social Committee events

· Assist Office Manager with various remote tasks such as: sourcing one off items to purchase, assistance with organising social events (looking into venues, producing name cards, confirming the guest lists, liaising with the selected venue etc)

Company Info
Talent Staffing Ltd

Company Profile



Company Info

Talent Staffing Ltd

Phone:
Web Site:

Receptionist

col-narrow-left 

Job ID:

53166

Location:

London 

Salary:

£25,000.00 per year
col-narrow-right 

Job Views:

24

Posted:

23/11/2018
col-wide 

Job Description:

Starting asap but will wait notice for the right candidate

We have a position available running a reception desk based in the London head office of a global corporate company. This role is supporting the Office Manager and working with one other on the desk. It is a busy role with meeting room management, client facing and over the phone, email management etc.

· Opening and setting up reception & waiting area

· Booking client meeting rooms and monitoring internal meeting rooms

· Answering all calls and transferring to the correct destination

· Distributing all incoming mail (collect this from the loading bay)

· Arranging daily couriers to Head office and international couriers

· Ordering and arranging catering for meetings (all catering cost must be logged on spread sheet)

· Notify ground floor reception of all visitors arriving to the building using online portal. Ground floor reception will call for confirmation of all visitors upon arrival (ensure all guests sign into the visitors book)

· Manage the Cleaning Operatives and ensure that they have completed daily their checklist

· Keep the reception area clean and tidy

· Issue access passes to new employees

· Being first point of call for all employee enquiries

· Asist the London Office manager & EMEA Facilities Manager as and when required

· Place Stationery orders for QVS office

· Filing all documents

· Maintaining office admin spreadsheets for all facilities expenditure

· Binding and laminating documents as and when required

· Finalise documents (get signature, stamp document and scan/send onto recipient)

· Assist all departments with admin tasks upon approval from the Office Manager

· Log all helpdesks (air con temperature, broken doors/lifts)

· Liaise with security control with regards to access (including out of hours)

· Assist with office events

· Raise internal Purchase Orders and logging expenses for Social Committee events

· Assist Office Manager with various remote tasks such as: sourcing one off items to purchase, assistance with organising social events (looking into venues, producing name cards, confirming the guest lists, liaising with the selected venue etc)