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Receptionist & Facilities Administrator

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Job ID:

53301

Location:

Cambridgeshire 

Salary:

£22,000.00 per year
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Job Views:

12

Posted:

28/11/2018
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Job Description:

Our Peterborough based client are currently looking for a Facilities Administrator - who will also be sitting on reception to join their team. As front of office you will create an exceptional first and lasting impression for people when they come to site ensuring they are dealt with in a prompt and friendly manner. Being the focal point for Facilities and H&S you will ensure the facilities are fit for purpose and compliant, addressing any issue directly with suppliers as and when they arise. They are looking for a professional, organized and engaging person to join their team who likes to interact with individuals and has an interest in providing great customer experience.

Responsibilities

  • Greet and welcome visitors as soon as they arrive at the office, and direct visitors to the appropriate individual.
  • Maintain office security by following safety procedures and controlling access to the building via the reception desk (monitor logbook, issue visitor badges).
  • Answer, screen and forward incoming phone calls, monitor and check the Enquiries mailbox and provide basic and accurate information in person and via phone/email.
  • Receive, sort and distribute daily mail/deliveries and ensure reception area is tidy and presentable.
  • Liaising with the landlord and/or preferred suppliers to organise repair of any building issues, raising Purchase Orders as necessary and doing ad hoc checks to ensure good standards are maintained.
  • Be an Ambassador for Health & Safety, ensuring requirements are met. Ensure compliance to facility and H&S standards, (Monthly check of fire extinguishers, PAT Testing, co-ordination of DSE etc).
  • In the event of fire or fire drill ensuring the building is evacuated by confirming with Fire Marshals that all visitors are accounted for. Identify and manage any improvements required.
  • Arrange hire cars, travel and accommodation where necessary.
  • Order office supplies, furniture, stationery, tea, coffee and provisions from relevant suppliers.
  • Keep phone lists up to date and circulate to SSC staff.
  • Ad hoc administrative support for the HR team or other general admin tasks as required.

Knowledge & Experience

  • Administration experience essential
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Experience working in a team orientated, collaborative environment
  • Basic H&S and facilities experience
  • Contract management/liaison with suppliers (desirable)
  • Computer literate with Microsoft Office

Personal Attributes

  • Excellent communication and organisational skills with great attention to detail
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Strong customer service orientation - can do attitude

Work Conditions

  • 37.5 hour on-site work week (8.30am - 5pm)
  • Sitting for extended periods of time
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components

Anne Corder Recruitment Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying you will be registered as a candidate with Anne Corder Recruitment Ltd, your personal data may be added to our database as part of the application process. Our privacy policy is available on our website (annecorder.co.uk) and explains how we will use your data.

Your details will be reviewed by one of our Recruitment Partners and we will contact you again within 5 working days if your application is to be progressed further.

Company Info
Anne Corder Recruitment

Company Profile



Company Info


Anne Corder Recruitment

Phone:
Web Site:

Receptionist & Facilities Administrator

col-narrow-left 

Job ID:

53301

Location:

Cambridgeshire 

Salary:

£22,000.00 per year
col-narrow-right 

Job Views:

12

Posted:

28/11/2018
col-wide 

Job Description:

Our Peterborough based client are currently looking for a Facilities Administrator - who will also be sitting on reception to join their team. As front of office you will create an exceptional first and lasting impression for people when they come to site ensuring they are dealt with in a prompt and friendly manner. Being the focal point for Facilities and H&S you will ensure the facilities are fit for purpose and compliant, addressing any issue directly with suppliers as and when they arise. They are looking for a professional, organized and engaging person to join their team who likes to interact with individuals and has an interest in providing great customer experience.

Responsibilities

  • Greet and welcome visitors as soon as they arrive at the office, and direct visitors to the appropriate individual.
  • Maintain office security by following safety procedures and controlling access to the building via the reception desk (monitor logbook, issue visitor badges).
  • Answer, screen and forward incoming phone calls, monitor and check the Enquiries mailbox and provide basic and accurate information in person and via phone/email.
  • Receive, sort and distribute daily mail/deliveries and ensure reception area is tidy and presentable.
  • Liaising with the landlord and/or preferred suppliers to organise repair of any building issues, raising Purchase Orders as necessary and doing ad hoc checks to ensure good standards are maintained.
  • Be an Ambassador for Health & Safety, ensuring requirements are met. Ensure compliance to facility and H&S standards, (Monthly check of fire extinguishers, PAT Testing, co-ordination of DSE etc).
  • In the event of fire or fire drill ensuring the building is evacuated by confirming with Fire Marshals that all visitors are accounted for. Identify and manage any improvements required.
  • Arrange hire cars, travel and accommodation where necessary.
  • Order office supplies, furniture, stationery, tea, coffee and provisions from relevant suppliers.
  • Keep phone lists up to date and circulate to SSC staff.
  • Ad hoc administrative support for the HR team or other general admin tasks as required.

Knowledge & Experience

  • Administration experience essential
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Experience working in a team orientated, collaborative environment
  • Basic H&S and facilities experience
  • Contract management/liaison with suppliers (desirable)
  • Computer literate with Microsoft Office

Personal Attributes

  • Excellent communication and organisational skills with great attention to detail
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Strong customer service orientation - can do attitude

Work Conditions

  • 37.5 hour on-site work week (8.30am - 5pm)
  • Sitting for extended periods of time
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components

Anne Corder Recruitment Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying you will be registered as a candidate with Anne Corder Recruitment Ltd, your personal data may be added to our database as part of the application process. Our privacy policy is available on our website (annecorder.co.uk) and explains how we will use your data.

Your details will be reviewed by one of our Recruitment Partners and we will contact you again within 5 working days if your application is to be progressed further.