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Receptionist and Office Administrator

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Job ID:

56358

Location:

Cambridgeshire 

Salary:

per year
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Job Views:

45

Posted:

31/01/2019
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Job Description:

Our client, a global consultancy company based in Cambridge, is looking for a Receptionist/Office Administrator to join their team. This position is primarily a front of house role, also providing general administrative support to enable the smooth running of the business. You will be the first point of contact for visitors and callers, and will present a highly professional and warm welcome to clients and other visitors, as well as offering friendly and willing support to colleagues. The administrative support aspect of the role will vary in line with the needs of the business; it will primarily include support for consultants, facilities and other business support colleagues. This is a full time, permanent role.

Key responsibilities will include:

  • Meet and greet visitors on arrival and answer, screen and forward incoming calls
  • Ensure the 'Front of House' (public area) is welcoming and presentable
  • Book and set up meeting rooms including provision of refreshments as required for client meetings, recruitment interviews and training events
  • Sort and distribute incoming post and deliveries; process outgoing post and deliveries (including occasional shipment of prototypes overseas through customs)
  • Manage the allocation, upkeep and usability of project rooms, ensuring efficient turnover of resources, and assisting with moving furniture and equipment
  • Maintain office security (including confidentiality) by following procedure, controlled provision of entry tags, checking access logs and scheduling alarm maintenance
  • Clerical duties such as creation of Purchase Orders and Expenses
  • Create and maintain on-site material storage, manage off-site document storage system including boxes filed/retrieved and associated invoices
  • Stationery supplies: order appropriate stock, keep inventory and provide effective storage
  • Liaison with building manager on communal services, e.g. postal collections, car park/building access
  • Maintaining office equipment, e.g. battery chargers, cameras, write-on boards
  • Company event arrangements, including seasonal parties
  • Assisting the HR team with administration
  • Assisting with booking, coordinating, and collation of materials for in-house and external meetings and events

You will have first rate interpersonal and communication skills, an ability to efficiently and effectively manage a range of tasks simultaneously and take pride in your surroundings. You will require sound IT (Mac and PC), organisational and administrative skills, with a strong customer focus and attention to detail. You must have experience working in a busy customer/client-facing role (previous experience in a reception or facilities support role is desirable) and must have fluent written and spoken English language skills. You will have the proven ability to effectively manage a wide range of tasks & responsibilities, whilst coordinating with stakeholders and must demonstrate effective and pro-active communication skills, in face-to-face, written and telephone communications. It is essential that you have the proven ability to follow written instructions and standard operating procedures. Experience using databases or stock control systems is desirable and experience of shipping packages overseas would be advantageous. You must be proficient in the use of MS Office (Word, Excel and PowerPoint) and will need to be capable of manual handling tasks, including lifting, bending, loading and moving goods and furniture. Flexibility in your approach to work is essential; you must be adaptable and willing to undertake all tasks required of the role.

Company Info
EC Resourcing

Company Profile



Company Info


EC Resourcing

Phone:
Web Site:

Receptionist and Office Administrator

col-narrow-left 

Job ID:

56358

Location:

Cambridgeshire 

Salary:

per year
col-narrow-right 

Job Views:

45

Posted:

31/01/2019
col-wide 

Job Description:

Our client, a global consultancy company based in Cambridge, is looking for a Receptionist/Office Administrator to join their team. This position is primarily a front of house role, also providing general administrative support to enable the smooth running of the business. You will be the first point of contact for visitors and callers, and will present a highly professional and warm welcome to clients and other visitors, as well as offering friendly and willing support to colleagues. The administrative support aspect of the role will vary in line with the needs of the business; it will primarily include support for consultants, facilities and other business support colleagues. This is a full time, permanent role.

Key responsibilities will include:

  • Meet and greet visitors on arrival and answer, screen and forward incoming calls
  • Ensure the 'Front of House' (public area) is welcoming and presentable
  • Book and set up meeting rooms including provision of refreshments as required for client meetings, recruitment interviews and training events
  • Sort and distribute incoming post and deliveries; process outgoing post and deliveries (including occasional shipment of prototypes overseas through customs)
  • Manage the allocation, upkeep and usability of project rooms, ensuring efficient turnover of resources, and assisting with moving furniture and equipment
  • Maintain office security (including confidentiality) by following procedure, controlled provision of entry tags, checking access logs and scheduling alarm maintenance
  • Clerical duties such as creation of Purchase Orders and Expenses
  • Create and maintain on-site material storage, manage off-site document storage system including boxes filed/retrieved and associated invoices
  • Stationery supplies: order appropriate stock, keep inventory and provide effective storage
  • Liaison with building manager on communal services, e.g. postal collections, car park/building access
  • Maintaining office equipment, e.g. battery chargers, cameras, write-on boards
  • Company event arrangements, including seasonal parties
  • Assisting the HR team with administration
  • Assisting with booking, coordinating, and collation of materials for in-house and external meetings and events

You will have first rate interpersonal and communication skills, an ability to efficiently and effectively manage a range of tasks simultaneously and take pride in your surroundings. You will require sound IT (Mac and PC), organisational and administrative skills, with a strong customer focus and attention to detail. You must have experience working in a busy customer/client-facing role (previous experience in a reception or facilities support role is desirable) and must have fluent written and spoken English language skills. You will have the proven ability to effectively manage a wide range of tasks & responsibilities, whilst coordinating with stakeholders and must demonstrate effective and pro-active communication skills, in face-to-face, written and telephone communications. It is essential that you have the proven ability to follow written instructions and standard operating procedures. Experience using databases or stock control systems is desirable and experience of shipping packages overseas would be advantageous. You must be proficient in the use of MS Office (Word, Excel and PowerPoint) and will need to be capable of manual handling tasks, including lifting, bending, loading and moving goods and furniture. Flexibility in your approach to work is essential; you must be adaptable and willing to undertake all tasks required of the role.