We use cookies to make your experience of using our website better. To comply with the e-Privacy Directive we need to ask your consent to set these cookies.

Receptionist / Administrator

col-narrow-left 

Job ID:

56790

Location:

Cambridgeshire 

Salary:

£20,000.00 per year
col-narrow-right 

Job Views:

11

Posted:

06/02/2019
col-wide 

Job Description:

COMPANY TECHNICAL PROFILE

Thermoteknix Systems Limited designs, develops and manufactures thermal imaging and measuring equipment used world-wide in industrial, security and surveillance applications.

The company was founded in 1982 and retains its position at the forefront of the infrared imaging industry with a wide range of hardware and software products designed to meet the needs of a growing customer base.

The company is privately owned and operates from premises in Waterbeach, Cambridge, UK. It has been recognised by The Queen's Awards both for Export and Innovation and is ISO 9001:2015 certified.

CANDIDATE

Thermoteknix are now looking to recruit a friendly and pro-active individual to join our small admin team as Receptionist/Administrator. This position is full time and will be based at our offices in Waterbeach, just north of central Cambridge. The successful candidate will cover the switchboard and be our first point of contact for customers/visitors, but also take on other administrative duties and provide administrative support to members of our sales team (mainly organising travel).

WORK PROFILE

Duties will include:

  • Covering the reception area - Answering/screening calls via the switchboard and dealing with questions/taking messages in a professional and efficient manner.
  • Supporting the administration team effectively to ensure appropriate phone cover is maintained at all times.
  • Issuing visitor badges for vendors/visitors and maintaining records.
  • Organising internal and external meetings and organising/providing refreshments and working lunches as and when required.
  • Incoming/outgoing post - distributing all incoming post and ensuring all outgoing post, couriers, shipments etc are dealt with and logged. Maintaining postage stamp supplies.
  • To ensure that housekeeping is of the highest standard. Specifically, that the reception and meeting room areas are well maintained, kept neat, tidy and well presented at all times.
  • General housekeeping - ordering all office and stationery supplies (including printed letterhead and memos) and maintaining supplies of photocopying paper. Ensuring supplies for our kitchen areas are maintained (water, tea, coffee, sugar, biscuits etc). Monitoring milk deliveries and amending as and when required.
  • Archiving/photocopying/faxing/scanning documents.
  • Fire Warden - testing the fire alarm on a weekly basis and keeping safety records; liaising with the Office Manager to co-ordinate fire drills and organise fire roll calls.
  • Sickness - notifying Line Manager/Office Manager of all staff sickness; issuing sickness forms and liaising with the Office Manager over staff absences.
  • Maintaining personnel lists - ensuring staff whereabouts spreadsheet is kept up-to-date, together with internal telephone lists, staff job title list and staff car details.
  • Checking all incoming daily faxes - copying and distributing accordingly.
  • Helping the Office Manager, as and when required, with the staff company lunch.

Additional Duties:

  • Arranging meetings and appointments/providing admin support to the Sales Director and the sales team.
  • Organising international travel for members of the sales team, including: booking flights; booking cars/taxis, making hotel arrangements; producing itineraries and organising staff visas.
  • NDAs (Non Disclosure Agreements) - issuing NDAs to customers and suppliers and ensuring they are numbered and filed accordingly.
  • Looking after our sales demo equipment and secure storage area - scheduling demonstration equipment for exhibitions, trials and demonstrations, inspecting and maintaining demonstration equipment before it is despatched, and on its return.

Providing administrative support to the Office Manager and Accounts/Admin Assistant and other members of staff within Thermoteknix.

EXPERIENCE REQUIRED

This is a varied role within a small admin team and experience of working in a reception or client facing role is preferable. The following qualities are required:

  • Well presented and friendly; an excellent telephone manner with a high attention to detail;
  • Previous experience in an administrative role and good planning and organisational skills.
  • The ability to work both on your own and as part of a team is essential;
  • Accurate typing and computer literacy skills (Word, Powerpoint and Excel);
  • A full driving licence is required.

OTHER

Working hours will be 08.30 - 4.30 pm (half an hour lunch - 37½ hours per week)

Contributory pension scheme, with employer contributions

Non-contributory life assurance scheme

Flexible starting and finishing times

Cyclescheme

23 days annual holiday (3 days to be taken over Christmas) + public holidays

Long Term Service Awards

Monthly staff lunches/summer event

The successful applicant will report directly to the Office Manager

Company Info
Thermoteknix Systems Limited

Company Profile



Company Info

Thermoteknix Systems Limited

Phone:
Web Site:

Receptionist / Administrator

col-narrow-left 

Job ID:

56790

Location:

Cambridgeshire 

Salary:

£20,000.00 per year
col-narrow-right 

Job Views:

11

Posted:

06/02/2019
col-wide 

Job Description:

COMPANY TECHNICAL PROFILE

Thermoteknix Systems Limited designs, develops and manufactures thermal imaging and measuring equipment used world-wide in industrial, security and surveillance applications.

The company was founded in 1982 and retains its position at the forefront of the infrared imaging industry with a wide range of hardware and software products designed to meet the needs of a growing customer base.

The company is privately owned and operates from premises in Waterbeach, Cambridge, UK. It has been recognised by The Queen's Awards both for Export and Innovation and is ISO 9001:2015 certified.

CANDIDATE

Thermoteknix are now looking to recruit a friendly and pro-active individual to join our small admin team as Receptionist/Administrator. This position is full time and will be based at our offices in Waterbeach, just north of central Cambridge. The successful candidate will cover the switchboard and be our first point of contact for customers/visitors, but also take on other administrative duties and provide administrative support to members of our sales team (mainly organising travel).

WORK PROFILE

Duties will include:

  • Covering the reception area - Answering/screening calls via the switchboard and dealing with questions/taking messages in a professional and efficient manner.
  • Supporting the administration team effectively to ensure appropriate phone cover is maintained at all times.
  • Issuing visitor badges for vendors/visitors and maintaining records.
  • Organising internal and external meetings and organising/providing refreshments and working lunches as and when required.
  • Incoming/outgoing post - distributing all incoming post and ensuring all outgoing post, couriers, shipments etc are dealt with and logged. Maintaining postage stamp supplies.
  • To ensure that housekeeping is of the highest standard. Specifically, that the reception and meeting room areas are well maintained, kept neat, tidy and well presented at all times.
  • General housekeeping - ordering all office and stationery supplies (including printed letterhead and memos) and maintaining supplies of photocopying paper. Ensuring supplies for our kitchen areas are maintained (water, tea, coffee, sugar, biscuits etc). Monitoring milk deliveries and amending as and when required.
  • Archiving/photocopying/faxing/scanning documents.
  • Fire Warden - testing the fire alarm on a weekly basis and keeping safety records; liaising with the Office Manager to co-ordinate fire drills and organise fire roll calls.
  • Sickness - notifying Line Manager/Office Manager of all staff sickness; issuing sickness forms and liaising with the Office Manager over staff absences.
  • Maintaining personnel lists - ensuring staff whereabouts spreadsheet is kept up-to-date, together with internal telephone lists, staff job title list and staff car details.
  • Checking all incoming daily faxes - copying and distributing accordingly.
  • Helping the Office Manager, as and when required, with the staff company lunch.

Additional Duties:

  • Arranging meetings and appointments/providing admin support to the Sales Director and the sales team.
  • Organising international travel for members of the sales team, including: booking flights; booking cars/taxis, making hotel arrangements; producing itineraries and organising staff visas.
  • NDAs (Non Disclosure Agreements) - issuing NDAs to customers and suppliers and ensuring they are numbered and filed accordingly.
  • Looking after our sales demo equipment and secure storage area - scheduling demonstration equipment for exhibitions, trials and demonstrations, inspecting and maintaining demonstration equipment before it is despatched, and on its return.

Providing administrative support to the Office Manager and Accounts/Admin Assistant and other members of staff within Thermoteknix.

EXPERIENCE REQUIRED

This is a varied role within a small admin team and experience of working in a reception or client facing role is preferable. The following qualities are required:

  • Well presented and friendly; an excellent telephone manner with a high attention to detail;
  • Previous experience in an administrative role and good planning and organisational skills.
  • The ability to work both on your own and as part of a team is essential;
  • Accurate typing and computer literacy skills (Word, Powerpoint and Excel);
  • A full driving licence is required.

OTHER

Working hours will be 08.30 - 4.30 pm (half an hour lunch - 37½ hours per week)

Contributory pension scheme, with employer contributions

Non-contributory life assurance scheme

Flexible starting and finishing times

Cyclescheme

23 days annual holiday (3 days to be taken over Christmas) + public holidays

Long Term Service Awards

Monthly staff lunches/summer event

The successful applicant will report directly to the Office Manager