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Receptionist/Admin Assistant

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Job ID:

57000

Location:

Hertfordshire 

Salary:

£19,000.00 per year
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Job Views:

25

Posted:

09/02/2019
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Job Description:

The Role

- An exciting opportunity for an experienced and self-motivated Receptionist/Admin Assistant to join a rapidly expanding property development company based in Welwyn Garden City

- The successful applicant will enjoy a pivotal role as the first point of contact for visitors to the office and anyone contacting the company

- The role will report directly to the Office Manager

- The admin assistant element of the role will include providing ongoing administrative support to the Commercial Team

Responsibilities

- Manage all incoming calls to the office using the switchboard system

- Organise the incoming post and distributing correspondence to the correct department/employee

- Daily and weekly emails to Directors advising them of employee absences

- Responsible for all employee letters

- Management of employee HR portal

- Greeting of guests and clients

- Organising of outgoing post, addressing envelopes & going to the Post Office when required

- Management of meeting room diary

- Ensuring office security by managing signing in/out of visitors and employees

- General office upkeep to maintain a tidy working environment

- Preparation of refreshments for Directors and guests

- Procurement of office stationery and provisions

- Maintain an efficient filing system in the office and file daily for the Directors

- Procurement of stationery and PPE (coats, hard hats, high vizetc) for construction sites

- Maintaining a log of PPE issued

- Update and maintain a contact data base

- Liaising with suppliers to resolve queries in a timely manner

- Matching delivery tickets to invoices for materials

- Update and maintain a contact data base

- Scanning of BACS payments

- Emailing suppliers/subcontractors remittance slips

- Responsible for planning staff social functions e.g. Christmas Party

- Monitoring mileage of directors

Skills/Qualifications

- GCSE Grade C in English and Maths

- Strong IT skills including Microsoft Excel proficiency

- Excellent communication skills

- Strong customer service skills

- Organisational skills

- Attention to detail

- Exceptional multitasker

- Courteous

Salary

- £19k + benefits

Company Info
Chase New Homes Limited

Company Profile



Company Info

Chase New Homes Limited

Phone:
Web Site:

Receptionist/Admin Assistant

col-narrow-left 

Job ID:

57000

Location:

Hertfordshire 

Salary:

£19,000.00 per year
col-narrow-right 

Job Views:

25

Posted:

09/02/2019
col-wide 

Job Description:

The Role

- An exciting opportunity for an experienced and self-motivated Receptionist/Admin Assistant to join a rapidly expanding property development company based in Welwyn Garden City

- The successful applicant will enjoy a pivotal role as the first point of contact for visitors to the office and anyone contacting the company

- The role will report directly to the Office Manager

- The admin assistant element of the role will include providing ongoing administrative support to the Commercial Team

Responsibilities

- Manage all incoming calls to the office using the switchboard system

- Organise the incoming post and distributing correspondence to the correct department/employee

- Daily and weekly emails to Directors advising them of employee absences

- Responsible for all employee letters

- Management of employee HR portal

- Greeting of guests and clients

- Organising of outgoing post, addressing envelopes & going to the Post Office when required

- Management of meeting room diary

- Ensuring office security by managing signing in/out of visitors and employees

- General office upkeep to maintain a tidy working environment

- Preparation of refreshments for Directors and guests

- Procurement of office stationery and provisions

- Maintain an efficient filing system in the office and file daily for the Directors

- Procurement of stationery and PPE (coats, hard hats, high vizetc) for construction sites

- Maintaining a log of PPE issued

- Update and maintain a contact data base

- Liaising with suppliers to resolve queries in a timely manner

- Matching delivery tickets to invoices for materials

- Update and maintain a contact data base

- Scanning of BACS payments

- Emailing suppliers/subcontractors remittance slips

- Responsible for planning staff social functions e.g. Christmas Party

- Monitoring mileage of directors

Skills/Qualifications

- GCSE Grade C in English and Maths

- Strong IT skills including Microsoft Excel proficiency

- Excellent communication skills

- Strong customer service skills

- Organisational skills

- Attention to detail

- Exceptional multitasker

- Courteous

Salary

- £19k + benefits