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Receptionist/Team Assistant

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Job ID:

85927

Location:

Devon 

Salary:

£18,500.00 per year
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Job Views:

1

Posted:

01/03/2019
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Job Description:

Job Description

Our client are recruiting for a Receptionist/Team Assistant to join their busy Administration department in the Exeter office.

  • Reception responsibilities
  • Answering all incoming telephone calls and re-directing to the appropriate Partner or employee
  • Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion
  • Greeting clients, showing them to meeting rooms and offering beverages
  • Dealing with deliveries
  • Responsibility for keeping an accurate record of meeting room bookings on Condeco
  • Ensuring that the necessary catering and presentational facilities are provided for each room booking
  • Ensuring that the meeting room(s) are cleared after use
  • Responsible for setting up telephone and video conference calls
  • Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
  • Ensuing that all newspapers and marketing materials are current
  • Manage seminars - ordering food, equipment, badges etc.
  • Mange catering and stationery stocks
  • Make travel arrangements and bookings
  • Assist Post Room and/or the PAs with admin and basic typing tasks as required
  • Team Assistant responsibilities
  • Working as an integral part of the fee earner support team
  • Exceptional client service skills
  • Filing and file management, including file opening and closing
  • Assisting at internal and external seminars
  • Assisting with the billing process and billing drive
  • Producing and engrossing documents
  • Scheduling and compiling bibles of documents
  • Obtaining official copy documents from various local authorities and other third party search providers
  • Using Land Registry Portal and TM Group (online searches services)
  • Filing of deeds, documents, correspondence and other documentation
  • Maintaining filing and document management systems
  • Assisting with the administration of file archiving and retrieval service
  • Scanning, photocopying, printing and filing
  • Ad hoc administrative duties where required
  • Provide support and cover for administrative staff and assist other departments as required
  • Assisting with incoming/outgoing post duties
  • This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business

*

Person specification

  • Good communication skills both oral and written
  • Ability to use initiative
  • A positive and proactive attitude
  • Flexibility and commitment
  • An ability to operate autonomously and/or with minimum supervision
  • Drive and enthusiasm
  • A willingness to learn
  • A self starter
  • Strong attention to detail with a methodical and logical approach
  • Common sense
  • Strong customer focus
  • Good humour
  • Polite and professional manner
  • Tidy and professional appearance
  • Ability and willingness to learn new/upgrade existing IT skills through training
  • Experience and qualifications
  • Previous office and reception experience (desired)
  • 45 wpm typing and basic IT competencies
  • Knowledge of Microsoft Office (desired)
Company Info
GAP Recruitment (SW) Limited T/A Big Ant Group

Company Profile



Company Info

GAP Recruitment (SW) Limited T/A Big Ant Group

Phone:
Web Site:

Receptionist/Team Assistant

col-narrow-left 

Job ID:

85927

Location:

Devon 

Salary:

£18,500.00 per year
col-narrow-right 

Job Views:

1

Posted:

01/03/2019
col-wide 

Job Description:

Job Description

Our client are recruiting for a Receptionist/Team Assistant to join their busy Administration department in the Exeter office.

  • Reception responsibilities
  • Answering all incoming telephone calls and re-directing to the appropriate Partner or employee
  • Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion
  • Greeting clients, showing them to meeting rooms and offering beverages
  • Dealing with deliveries
  • Responsibility for keeping an accurate record of meeting room bookings on Condeco
  • Ensuring that the necessary catering and presentational facilities are provided for each room booking
  • Ensuring that the meeting room(s) are cleared after use
  • Responsible for setting up telephone and video conference calls
  • Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
  • Ensuing that all newspapers and marketing materials are current
  • Manage seminars - ordering food, equipment, badges etc.
  • Mange catering and stationery stocks
  • Make travel arrangements and bookings
  • Assist Post Room and/or the PAs with admin and basic typing tasks as required
  • Team Assistant responsibilities
  • Working as an integral part of the fee earner support team
  • Exceptional client service skills
  • Filing and file management, including file opening and closing
  • Assisting at internal and external seminars
  • Assisting with the billing process and billing drive
  • Producing and engrossing documents
  • Scheduling and compiling bibles of documents
  • Obtaining official copy documents from various local authorities and other third party search providers
  • Using Land Registry Portal and TM Group (online searches services)
  • Filing of deeds, documents, correspondence and other documentation
  • Maintaining filing and document management systems
  • Assisting with the administration of file archiving and retrieval service
  • Scanning, photocopying, printing and filing
  • Ad hoc administrative duties where required
  • Provide support and cover for administrative staff and assist other departments as required
  • Assisting with incoming/outgoing post duties
  • This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business

*

Person specification

  • Good communication skills both oral and written
  • Ability to use initiative
  • A positive and proactive attitude
  • Flexibility and commitment
  • An ability to operate autonomously and/or with minimum supervision
  • Drive and enthusiasm
  • A willingness to learn
  • A self starter
  • Strong attention to detail with a methodical and logical approach
  • Common sense
  • Strong customer focus
  • Good humour
  • Polite and professional manner
  • Tidy and professional appearance
  • Ability and willingness to learn new/upgrade existing IT skills through training
  • Experience and qualifications
  • Previous office and reception experience (desired)
  • 45 wpm typing and basic IT competencies
  • Knowledge of Microsoft Office (desired)