We use cookies to make your experience of using our website better. To comply with the e-Privacy Directive we need to ask your consent to set these cookies.

Receptionist/Facilities Assistant

col-narrow-left 

Job ID:

100305

Location:

Berkshire 

Salary:

£14.00 per hour
col-narrow-right 

Job Views:

7

Posted:

06/03/2019
col-wide 

Job Description:

Our client, a Global Pharmaceutical/Biotech company based in Maidenhead is looking for a Receptionist/Facilities Assistant to provide support to the facilities department.

This role is for 1 year possibly longer and the role holder must have Security Experience.

Key Responsibilities:

  • Manning Reception and answering Switchboard calls
  • Meeting and greeting visitors politely and offering assistance where required
  • Updating internal phone directory for two MDH sites in collaboration with Point Receptionist
  • Assisting in management of staff and visitor security passes
  • SAP requisitioner
  • Assist with Facilities expenses on Concur when required.
  • Book taxis as requested
  • Distribution of incoming post/send standard outgoing post
  • Courier bookings for staff
  • Catering bookings for meetings
  • Assist in maintaining Facilities files
  • Assist with photocopying and scanning for Facilities
  • Distribution of milk and fruit deliveries
  • Provide assistance to Facilities Manager arranging maintenance jobs
  • Assist with ordering stationery/office supplies and controlling stock levels
  • Assist with moving low weight items as and when required
  • Kitchen beverage restock
  • Assist Facilities Manager with furniture set up for Town halls and events
  • Supporting Facilities with any ad hoc duties as required
  • Supervision of low risk contractors working onsite
  • Assistance with H&S file maintenance, admin and some H&S related tasks
  • Liaise with building management and security on matters affecting demise as directed by Facilities Manager
  • Assist with parking management
  • Take collection of office supply deliveries and place in designated areas
  • Liaise with cleaning contractors and report any issues to Facilities Manager
  • Make Facilities purchases as directed by Facilities Manager

Key Skills/Experience:

  • 5 years of reception/administrative experience required
  • Familiarity with facilities preferred (not essential)
  • Previous security environment experience - Administration of security systems, Maintaining electronic security logs, Management (including issuance and termination) of access passes, Management of key logs, Security audits, CCTV monitoring/logs, Liaising with building security, General security checks and security administrative tasks.
Company Info
Business Back-Up Professional Appointments Ltd

Company Profile



Company Info


Business Back-Up Professional Appointments Ltd

Phone:
Web Site:

Receptionist/Facilities Assistant

col-narrow-left 

Job ID:

100305

Location:

Berkshire 

Salary:

£14.00 per hour
col-narrow-right 

Job Views:

7

Posted:

06/03/2019
col-wide 

Job Description:

Our client, a Global Pharmaceutical/Biotech company based in Maidenhead is looking for a Receptionist/Facilities Assistant to provide support to the facilities department.

This role is for 1 year possibly longer and the role holder must have Security Experience.

Key Responsibilities:

  • Manning Reception and answering Switchboard calls
  • Meeting and greeting visitors politely and offering assistance where required
  • Updating internal phone directory for two MDH sites in collaboration with Point Receptionist
  • Assisting in management of staff and visitor security passes
  • SAP requisitioner
  • Assist with Facilities expenses on Concur when required.
  • Book taxis as requested
  • Distribution of incoming post/send standard outgoing post
  • Courier bookings for staff
  • Catering bookings for meetings
  • Assist in maintaining Facilities files
  • Assist with photocopying and scanning for Facilities
  • Distribution of milk and fruit deliveries
  • Provide assistance to Facilities Manager arranging maintenance jobs
  • Assist with ordering stationery/office supplies and controlling stock levels
  • Assist with moving low weight items as and when required
  • Kitchen beverage restock
  • Assist Facilities Manager with furniture set up for Town halls and events
  • Supporting Facilities with any ad hoc duties as required
  • Supervision of low risk contractors working onsite
  • Assistance with H&S file maintenance, admin and some H&S related tasks
  • Liaise with building management and security on matters affecting demise as directed by Facilities Manager
  • Assist with parking management
  • Take collection of office supply deliveries and place in designated areas
  • Liaise with cleaning contractors and report any issues to Facilities Manager
  • Make Facilities purchases as directed by Facilities Manager

Key Skills/Experience:

  • 5 years of reception/administrative experience required
  • Familiarity with facilities preferred (not essential)
  • Previous security environment experience - Administration of security systems, Maintaining electronic security logs, Management (including issuance and termination) of access passes, Management of key logs, Security audits, CCTV monitoring/logs, Liaising with building security, General security checks and security administrative tasks.