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Office Assistant/Receptionist

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Job ID:

50213

Location:

Edinburgh 

Salary:

per year
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Job Views:

37

Posted:

29/09/2018
col-wide 

Job Description:

Do you have experience providing administrative and switchboard support in a fast paced busy office? Do you work with great attention to detail and have a strong work ethic? Yes! Read on….

Our client is reputable legal firm based at the west end who is looking to add to their office services support team. You will be apart of a collaborative and hardworking team who support the fee earners of the firm with daily administrative duties such as filing, archiving, mail sorting and much more!

The working hours for this role are Monday- Friday 8.30am to 4.30pm and may rotate on a rota basis. This is a great opportunity for someone who works with efficiency and pace and is used to a busy office environment.

Some of your duties may include…

* Opening and distribution of incoming mail
* Collection and preparation of outgoing mail
* Providing advice to staff members on the most appropriate method of mail delivery including organising couriers and doing hand deliveries
* Scanning/Photocopying
* Distribution and tracking of unreferenced mail
* Answer calls on Mitel Switchboard system efficiently;
* Maintain records of Family Law incoming faxes and ensure they are distributed within the required time frames
* Maintain an accurate holiday booking system/excel spreadsheet for all employees;
* Keep Telephony area tidy
* Organise security swipe passes and print cards as required;
* Designated Fire Marshall for the client suite area;
* Provide support to the Reception BCP plan, ensuring the process is kept up to date and followed / and
* Various ad hoc administrative duties.
* Assist with the return of files deeds and documents to off-site storage providers; and
* Assist with the storage of various deeds and documents.

You will have…..

* A Methodical approach to work with good organisational skills and able to work to demanding time scales
* Excellent interpersonal and communication skills
* A strong and collaborative work ethic
* Self motivated
* Previous experience working in an office environment is desirable not essential as full training will be given

If this job meets your skills and requirements then please don't hesitate and apply today! Interviews will be held within the next week or so.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Company Info
Search Consultancy

Company Profile



Company Info


Search Consultancy

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Web Site:

Office Assistant/Receptionist

col-narrow-left 

Job ID:

50213

Location:

Edinburgh 

Salary:

per year
col-narrow-right 

Job Views:

37

Posted:

29/09/2018
col-wide 

Job Description:

Do you have experience providing administrative and switchboard support in a fast paced busy office? Do you work with great attention to detail and have a strong work ethic? Yes! Read on….

Our client is reputable legal firm based at the west end who is looking to add to their office services support team. You will be apart of a collaborative and hardworking team who support the fee earners of the firm with daily administrative duties such as filing, archiving, mail sorting and much more!

The working hours for this role are Monday- Friday 8.30am to 4.30pm and may rotate on a rota basis. This is a great opportunity for someone who works with efficiency and pace and is used to a busy office environment.

Some of your duties may include…

* Opening and distribution of incoming mail
* Collection and preparation of outgoing mail
* Providing advice to staff members on the most appropriate method of mail delivery including organising couriers and doing hand deliveries
* Scanning/Photocopying
* Distribution and tracking of unreferenced mail
* Answer calls on Mitel Switchboard system efficiently;
* Maintain records of Family Law incoming faxes and ensure they are distributed within the required time frames
* Maintain an accurate holiday booking system/excel spreadsheet for all employees;
* Keep Telephony area tidy
* Organise security swipe passes and print cards as required;
* Designated Fire Marshall for the client suite area;
* Provide support to the Reception BCP plan, ensuring the process is kept up to date and followed / and
* Various ad hoc administrative duties.
* Assist with the return of files deeds and documents to off-site storage providers; and
* Assist with the storage of various deeds and documents.

You will have…..

* A Methodical approach to work with good organisational skills and able to work to demanding time scales
* Excellent interpersonal and communication skills
* A strong and collaborative work ethic
* Self motivated
* Previous experience working in an office environment is desirable not essential as full training will be given

If this job meets your skills and requirements then please don't hesitate and apply today! Interviews will be held within the next week or so.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age